Moving your business from one place to another requires a lot of things to manage. First of all, you have the moving process and relocating all the office goods from one place to another. Remember that it is important to avoid some of the most common moving problems, so you can have a smooth and stress-free move. Also, you have to think about which moving company you will hire, where you will find packing materials and other things. On the other hand, you also have to think about how to find a new office space. If you are planning to rent it, you need to know what are the tips for negotiating a commercial office lease. For both these processes, we will present to you some useful tips and tricks!
Tips for negotiating a commercial office lease
First of all, let’s start with how to negotiate for your new rental office. There are many tips and tricks that can help you to do it properly. But, what are the major ones that you should use in this process?
Set your exact budget.
Consider hiring professional assistance.
Have several options that you can compare.
When negotiating a commercial office lease, go in person to the potential office.
For how long are you planning to use that office space?
These are the basic tips that will lead you to have a successful negotiation. Now, in order to better understand them, we will present each of these tips to you.
Set your exact budget
Logically, the first thing that you have to do is to set the budget in general. Since you are planning to rent a commercial office and you also have to think about the moving process as well, it is a good idea to separate these costs. First of all, set the costs for a commercial office lease. Remember that you need to know how much money you can spend on rent. The following thing is to define your moving budget and see how much money you can separate for this process. This will give you a clear image and you will see if there is a need to cut some of the costs or not.
Consider hiring professional assistance
When we say professional assistance, it can mean hiring a real estate agent or lawyer. On the one side, a real estate agent can provide you with a variety of options that can be suitable for your needs. By hiring a real estate agent, you will also make the entire process faster and an agent can help you to negotiate a commercial office lease. Another side is hiring a lawyer. Even if a lawyer cannot help you in the way that a real estate agent can, still, a lawyer can help you with settling all paperwork and documents once you choose a suitable office space. If there is a chance, it would be a perfect option to have both these assistances on your side during this process.
Have several options that you can compare
No matter if you are going to hire a real estate agent or not, you should always have several options that you can compare. When you have few options, it will be also easier for you later when you are negotiating a commercial office lease. By having the options, you will be able to compare them and see if the prices are reasonable or not. Also, you can compare the space, improvement, the location, and many other things. So, take your time, do good research and find several options in your future working area. You can also consult with someone else, so you can make a better decision and create a shortlist.
When negotiating a commercial office lease, go in person to the potential office
Once you have created a shortlist of several commercial offices, you should go to each of them and see them in person. Keep in mind that when you go to a potential office space, you can meet with the landlord and start the negotiation if you like. But, when we talk about which things you should pay attention to, consider the following list:
What is the condition of an office space?- First of all, you have to see in person what is the condition of that office space. For example, if the building is old or new, what is the furniture like in an office space, and many other things.
How big it is? – The following thing is to see what is the size of office space. Since you are not buying it, remember that you cannot extend it.
Can you improve and renovate it? – Even if you cannot make some changes, you can still do some improvement or a little renovation. For instance, you can invest in new commercial doors for your business.
Is the price reasonable for the office space? – Finally, before you start negotiating a commercial office lease, you have to see if the price is suitable for what you are getting. If it is, you can start the negotiation.
We have presented to you which things you should check when you go to a potential office space. By checking all these things, you can be sure even more about the decision and if that office space is a good option for renting or not.
For how long are you planning to use that office space?
While you are negotiating for a price, you also have to see for how long you can use that office space. For example, in most cases, you have short and long-term renting. Short-term can mean several months. But, when we talk about the long-term it can be for two or three years. So, once you meet with the landlord, you should ask him how long you can use commercial space. If the period is suitable for your needs, you can start negotiating the price. However, if you cannot use it for the period you are planning, there is no need to start the negotiation.
Be honest during negotiating for a commercial office lease
If you have found a suitable option, when you are negotiating with a landlord, remember to be honest and decent. An open mind and honesty are the first steps for having a successful negotiation. On the other hand, remember that it is important to hear the other side and to try to make a compromise that will be suitable for both of you. Also, remember that there is no need to hurry during the negotiations. Take your time, take a look at all the aspects and facts, so you can have a clear image.
Start planning the office moving process
Now, if you have found a suitable option and your negotiations were successful, it is time to start planning the moving process! Since you are moving your business, it is important to keep all the things organized and controlled. When planning a corporate relocation, you have to be prepared properly. A good option is to do good research and find out how to ease the process. Keep in mind that by knowing some useful tips and tricks, you will organize your process with ease and really fast. So, take your time and start planning the process!
Remember to set the moving costs
As we mentioned, besides the fact that you have the costs of renting, you also have to think about your moving costs. So, write down your moving budget and see if the costs are suitable or not. You should separate the costs by tasks, so it can be easier for you to organize them properly. For example, gathering packing materials, hiring movers, renting a moving truck or van, etc. are some of the things in the moving process that will cost you. As soon as you define all these things, it will be easier for you.
Find reliable commercial movers
One of the final things in your moving process is to find reliable commercial movers who will move your office belongings properly. As you know, there are a lot of moving options nowadays. Picking a suitable one can be a little bit complicated because you can never know which of the companies is a reliable and decent one. If you are looking for a reliable and decent commercial moving company, just visit the website of Verified Movers and be sure that you will find a suitable option. Remember that the assistance of movers will make the entire process a lot simpler and you will move with ease.
Negotiating a commercial office lease is not a complicated process at all
To summarize, negotiating a commercial office lease is not a stressful and complicated process. The most important thing is to follow all these tips that we have presented to you. In this way, you can be sure that you will find a suitable option for your business needs. On the other side, do not forget to organize properly your moving process, so everything can go in a smooth and stress-free way.