In general, organizing humans isn’t an easy process. The remote work trend has added even more complexity to Human Resource administration. Some other factors that contribute to complexities include ever-changing corporate culture, regular software updates, the anonymity of social media, etc. All these aspects make Human Resources a multifaceted business area. Moreover, enterprises devote time, effort, and resources to identifying and counteracting HR department challenges.
Major Challenges Encountered by HR Department
- Traditional Data Management – Data management is one such process that’s highly underestimated by the HR team. Manual recording and conservation of employee or business information by HR professionals impact the efficiency of the HR processes at large.
- Sourcing and Screening Candidates – Screening of large volumes of profiles effectively is one of the leading challenges for Human Resource specialists. Unsteady sourcing/hiring applicants by HR experts might impact the reputation & performance of a business in the long term.
- Conventional Payroll System – Old-style payroll processing involves a great deal of paperwork and it is time-consuming for HR professionals. Besides, information within traditional payroll systems might become easily vulnerable to security hacks and threats.
To offset these challenges, enterprises should consider using Robotic Process Automation technology. Using RPA for HR operations can help substitute human efforts. With the help of recognized UiPath implementation partners, organizations can modernize repetitive HR and can focus on other strategic and influential activities.
Introduction to UiPath RPA
UiPath is one of the prominent RPA vendors offering smart & AI-powered solutions to automate any complex task. It is categorized as “Revolutionary Technology” which modifies the way enterprises function. It has been estimated that around 38% of companies across the world actively use the UiPath RPA software within their infrastructure to digitize processes.
UiPath RPA offers a virtual control room for the workforce to consolidate processes and run automated operations. This centralized approach helps organizations to achieve end-to-end automation. Moreover, no programming knowledge is essential to work within the UiPath RPA software. Users can simply record computer actions or click the action wizards to automate processes.
Use Cases of UiPath RPA in Human Resource Operations
- Analyzing and Shortlisting Candidates
HR experts spend a lot of time screening resumes and application forms for open job positions manually.
UiPath RPA software can make this job much easier by seamlessly accumulating the applications and comparing all key inputs provided by applicants to the list of job profile requirements. This software can automatically categorize and notify the candidates, who meet the required criteria for further interview rounds. For example, UiPath RPA bots can send interview notification requests for qualified applicants, similarly, bots can send rejection announcements to those who don’t fulfill the eligibility conditions. This process can help HR experts to shortlist the right applicant and retain top talent for a lesser duration.
Moreover, the UiPath RPA tool helps in lessening the massive paperwork involved in employee onboarding and reduces the workload for HR teams. In general, the HR teams can restructure the complex recruitment activity into a smooth process.
- Workforce Data Management
As mentioned before, manual maintenance of a large volume of employee information (new hires, staff, and contractors) can be a challenging task for the HR department. However, with UiPath RPA software, HR professionals can make it easy to handle the processes related to data management, thus nullifying the possibility of incorrect data entries in the systems. UiPath bots can effectively perform data cleansing tasks, ensuring data compatibility across various databases.
UiPath RPA bots can help enterprises to collect essential employee history information from the input sources and verify the data with backend databases. UiPath bots can rapidly produce vital documents based on an employee’s request, instead of waiting for Human Resource personnel to manually hand over the requested data in a document format. This denotes that HR services can be delivered to both new and existing workforce much more rapidly and efficiently.
- Payroll Management
This is one of the most tedious and repetitive tasks performed by HR managers. Involving large volumes of data entry frequently, manual payroll management can often generate a risk of critical errors. Moreover, regularly evolving tax laws, reporting requirements, and system troubles can make payroll processing a time-intensive and laborious process for HR professionals.
UiPath RPA in HR can automate payroll processes with its ability to gather and connect the data among several systems including employee management, accounts department, ledger management, and time tracking. Besides, UiPath bots can monitor the employee’s working hours that have been recorded in the system and make alterations based on shift timings. Accordingly, bots can generate reports, which effectively display key factors such as the number of registered hours, overtime, excessive usage of the timeout, and missing hours. UiPath bot’s reporting functionality simplifies payroll management for HR departments.
- Regulations & Compliance
Ensuring compliance is one of the primary HR functions in any enterprise. Established regulations & labor laws require enterprises to prioritize and maintain compliance. Though, maintaining compliance at an enterprise level needs a lot of time and attention from the HR administrators where every single function needs to be precisely analyzed and executed.
Using UiPath RPA software, enterprises can easily strengthen compliance-related activities and also reduce human errors and delays as every action is executed by software bots. However, for effective bot implementation, businesses need to partner with the right UiPath consulting service provider for testing and positioning the bots precisely. This approach enhances the overall precision of the Human Resource processes.